Supply Chain & Procurement S02
Purchase Order Management
Runs the procurement process with digital PO creation, cost analysis and multi-level approval workflows.
PO creation, approval, cost break-up and tracking
Purchase Order Management runs the order from drafting through to receipt. The PO is created in the module, its cost break-up sits with it, approvals move it through the levels your process requires, and amendments are recorded as revisions rather than replacing what came before. Vendor acknowledgment, delivery schedule and GRN linkage keep the order connected to what actually arrives.
What this module does
The module runs the procurement process with digital PO creation, cost analysis and multi-level approval workflows.
Orders are drafted in the module with a cost break-up against them. Multi-level approval moves each order forward, and amendments are captured with a revision history rather than overwriting the original. A vendor acknowledgment portal records the supplier's response, the delivery schedule tracker follows what is due, and GRN linkage connects the order to goods received. Budget-versus-actual tracking and reporting sit on top of that record.
Highlights
- Budget versus actual tracking
- Email and SMS notifications
- Revision history log
Included with every Optimo360 module
- Role-based access control
- Email and SMS notifications
- Report export to PDF and Excel
- Audit trail
Related modules
- Supplier Management — holds the approved supplier the order is raised against
- RFQ Management — produces the quotation the order follows from
- Traceability & Inventory Management — receives the material the order brings in
- Management Review — reports procurement performance alongside other departments
Follow one purchase order from draft to goods received. Request a demo.
Inside the module
Features that follow the work from input to evidence.
PO Creation & Drafting
Creates and drafts the purchase order.
Cost Break-Up Module
Holds the cost break-up against the order.
Multi-Level Approval Workflow
Moves the order through the approval levels.
PO Amendment & Revision
Records amendments to an order as revisions.
Vendor Acknowledgment Portal
Records the vendor's acknowledgment of the order.
Delivery Schedule Tracker
Tracks the delivery schedule against the order.
GRN Linkage
Links the goods receipt note to the order it belongs to.
Reports & Analytics
Reports on procurement activity.
A practical first step
See this module against your own process.
Bring one workflow, one recurring exception and the evidence your team currently rebuilds by hand.
Request a demo
